5 Mistakes To Avoid While Implementing Online Exam Process

You must have heard about the remote examination system, something which has been already in use for a few years but not until recently it gained increased momentum. But how is it being implemented and what are the factors that you should keep in mind while conducting an online exam?  

Given the fact that the world is going through a difficult time, battling against a deadly disease, it has become even more important to carry on with necessary operations such as healthcare and education. The education sector has been equally focusing on how to continue with the learning process in a productive way including the schools and college admissions. So far the efforts have been collectively focused on providing a value-based education despite the lack of a traditional model of in-person learning.                                               

While the students and educators were just about getting used to this new way of learning, setting up an examination system that too in a remote structure posed a challenge. You must have crossed paths with learners or teachers who shared similar uncertainties, how to take a test if we are not allowed to go to the institute? 

If the colleges are closed, how are we supposed to appear for the entrance examination?

Even if there is an online examination system, is there a way to be sure that the students won't cheat or use any other unfair means?

You can get the answers to all the questions if you do a little bit of research about the examination software that makes sure to conduct the online examination in the most efficient way possible.  

                  

Let us take a look at the few mistakes that you should avoid while implementing an online examination process

1.Compromising on the security of the online exams                                                                                  

The first concern that may come to your mind in regards to online exams is the integrity and authenticity factor, many times the schools and colleges organizing the online exam forget to integrate the security features. This makes the exams liable to unethical practices, without proper security measures you would have no way to determine if the student ethically took the test.     

Sometimes there can be an impersonation issue, wherein the unauthorized student takes the test as the one who was supposed to, simply did not feel like it. There are other instances where students can easily just browse through the internet and find the answers to the questions. Securing the exam question bank, exam pattern stored through encrypted format and important data or information such as credentials and student data is also important

High authentication and authorization systems can prevent unauthorized users, proctoring features can record the browsing activities, whereas SSL certificate helps to prevent hackers from getting access to important data. The same could also be used when the students would appear for entrance exams online, following which they would be eager for admissions in colleges.

2.No mock tests 

What happens when you do something abruptly without any planning or strategy? If it is a spontaneous trip then it could be fun and adventurous, but in the case of online examinations, it could lead to chaos and confusion amongst students.

As per the usual academic schedule, many schools and colleges conduct the examinations on time, depending on the situation they delay it as well. But in both cases, they do not conduct any mock test which could be immensely helpful to students in understanding the online exam process.

Mock exams, training videos, or special classes organized to educate the students about the overall features and aspects of the system will help them to get familiarised with it.

3.Complicated online examination system 

How many times have you tried to access a new system, but due to its avant-garde features you just stopped using it?

There are many instances wherein the students could not use the system because it is complicated.

Online examination systems can be relatively new for many learners and educators alike, hence before the implementation, it is imperative to determine if it is user-friendly and can be understood easily by all the stakeholders.

4.No sorting out of the result  

The ultimate output of an assessment is the result, until and unless that is administered the online examination will be incomplete. Due to technical issues, the automated result processing system does not respond, hence it is important to avail of such exam software that can provide the immediate result option.

An efficient software ensures to not only check the answers followed by scoring and grading them properly but also give accurate results by the end of the process. An advanced feature that is worth mentioning is the teacher could also view the results of all students at once. 

                        

5. Lack of detailed analysis   

A system that does not provide an analytics report of students’ performance is ineffective, and many times institutes in a hurry just try to avail whatever software they can get to take care of the task at hand.

Few of the best online examination software has features that give a detailed analysis of the report upon the completion of the exam. This helps to gain insight into how the student has performed and in turn also highlights his or her weaknesses and strengths.

If you are a teacher wouldn't you like to know how your students are doing academically? Wouldn't you like to help them after knowing which particular subject they are struggling with the most?

To sum it up 

Pen and paper-based examinations have been replaced by the online examination system but it is very important to make sure which software you choose.

An assured way to do that is to check if the Education ERP software provides all the basic features that are essential for conducting the exam, be it proctoring, report analysis, prevention of unauthorized personnel to take the test, or recording any suspicious activities such as online browsing. If technology is to make the work of man easier, then it should be doing so efficiently, especially at a time when our dependence on information technology has increased given the current scenario.  

 

Learn more: https://www.iitms.co.in/blog/online-examination-minimizing-disruption-to-learning.html